POC – benefits and risks in implementing Procure-To-Pay-Solutions
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- Category: Best Practices, Business Case, Integration, New Technology, Procure To Pay
Many businesses today are looking to renew the Procure-To-Pay, Procurement or Financial Process Automation solutions. Typically, these projects follow the traditional Analyse, plan, source, implement, go-live pattern, however there are alternative, much better ways in today’s Solution-as-a-Service market to ensure suitability of a software solution for your business has been assessed and, more importantly, tested.
A POC is a prototype and does not represent the final deliverable; it is usually delivered quickly and without extensive testing. Though some advise that the POC system be thrown away and the real system built from scratch, we usually build “production” POC’s which after the initial validation, are re-defined to make them a final solution.
Proof of Concept provides an opportunity for an organisation looking to source software business applications, to test the hypothesises made when assessing the requirements, through a “trial” of that service. This enables the organisation to “ringfence” a process or a well defined set of processes to ensure these can be served through the new solution, however a Proof of Concept can validate a lot more than just the test scenario and the software suitability. It can validate business case returns, for example in cases where there is a significant process automation benefit to be validated.
Proof of Concept is a great way to reduce the sourcing risk of technology, and ensure the solution you are looking to implement is suitable for your organisation, to the processes chosen and can deliver the benefits the initial business (or a salesman) promised for.
- Ability to test the benefit realisation:
Rather than having to “guesstimate” the benefits of an implementation for your organisation, a POC enables you to test the bnefits realisation. This ensure far more accurate, final business case and typically,
easier delivery project with less likelihood for budget and time over-runs.
- Higher business values:
The link between profits and business value means that the moment a corporation creates a new sustainable level of profit, the business value is adjusted accordingly.
- Organisation wide adoption
Adoption and organisation wide change management can be at times difficult and time consuming. A POC can help an organisation to “concept test” the level of change management and “trial” their approach with an example business unit, making the wider project roll-out an easier to plan-activity.
- Lower staff turnover:
This, combined with the culture that must exist for innovation and creativity to flourish, means that new employees will be attracted to the organization.
Valta Technology Group prefers to implement its procure to pay and integration managed services through proof of concept delivery ensuring the suitability for your organisation. Reach out to us to discuss what we could do for your organisation.