What is the difference between a PDF invoice and a Peppol eInvoice?

What’s the difference between a PDF invoice and a Peppol eInvoice? Isn’t a PDF invoice an eInvoice? It’s a question we get a lot, so our team of eInvoicing experts pulled together a detailed breakdown of the differences between PDF invoices and Peppol eInvoices considering a wide range of areas including:

  • How is the invoice data captured when it is received?
  • How accurate is the data captured off the invoice?
  • How structured is the data that is being captured?
  • How eco-friendly is it?
  • What is the risk of falling victim to invoice fraud?
  • How many companies can use this method?
  • How complex is this to implement and run?
  • What are the costs like to set this up?
  • What are the costs like to maintain this option?
  • What is the risk of losing invoices?
  • What is the risk of paying invoices late through this option?
  • How much does each invoice cost you to process?

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Contact us today, our team will be happy to assist you.

Data Entry

Semi-Automated

Some providers utilise OCR to capture data from PDF invoices.

VS

Automated

Data is integrated directly from the suppliers systems to the buyers

Accuracy

Low

Manually entered data is prone to error and OCR accuracy is usually below 80%

VS

High

Direct exchange of structured data from system to system.

Data Structure

Semi-structured

As some of the data is captured off the invoice there is some structure to the data but accuracy is a challenge

VS

Structured

 Standard BIS 3.0 format

Sustainability

Good

Emailing invoices is far more sustainable than paper invoicing.

VS

Great

Direct transfer of invoice data is far more sustainable than paper and post invoicing.

Risk of Fraud

High

Invoices can easily be intercepted and manipulated before being received by the organisation.

VS

Low

Peppol security standards ensure the buyer and sender are legitimate.

Reach

High

Can be sent to anyone with an email address.

VS

High

Buyers and suppliers can trade openly with anyone in the network.

Complexity

Low

Straightforward but inefficient process to run.

VS

Medium

Peppol network is completely standardised making it easy to work with once setup.

Setup Costs

Low

Very little infrastructure required to send or receive invoices.

VS

Low

The initial setup costs can be scaled across all the suppliers within the Peppol network.

Maintenance Costs

Low

Minimal infrastructure to maintain to send or receive invoices.

VS

Medium

Universal standards ensure maintenance is straightforward. You connect once, you connect to all suppliers in the network.

Risk of Losing Invoices

High

PDF invoices can be missed in the someone’s email inbox or accidentally deleted

VS

Low

Data is transferred directly into the buyers system so the risk is very low

Risk of Late Payments

High

 Due to manual processes involved, the processing times for PDF invoices can be longer increasing the risk of late payments

VS

Low

Due to the automated processes involved, processing times for Peppol invoices are faster, reducing the risk of late payments.

Processing Cost Per Invoice

~$27 AUD

VS

~$9 AUD

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Trusted by leading businesses across the region

We are procure to pay automation experts with over 30 years of experience across the team and have been trusted partners of a number of leading organisations to deliver procure to pay automation and optimisation solutions across APAC.

why our customers choose us

Our Focus on Business Value

Value is ultimately a common vision of what success looks like. It’s visibility. It’s savings. It’s user adoption. It’s compliance. It’s best practice. It’s all of that combined. It’s what we define, together, as our shared objective. Value is what we measure, what we strive for.

Partnership Approach

To help drive value, we work with you in an open and transparent way, we position ourselves alongside you every step of the way actively sharing both the risk and benefits with you – ensuring that we succeed together. That’s what we call partnership.

Procure to Pay Expertise

Our team has over 30 year’s experience across successful Procure to Pay transformations across the globe and have worked with some of the leading companies in a number of industries. We provide invaluable insights on how to ensure you are successful.