We help Coupa customers who are struggling to handle PDF invoices to fully automate invoice capture and validation in 4 weeks with InvoiceSense

We take care of the invoice data capture and validation so your AP team can focus on what really matters.

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Trusted by Coupa customers just like you

InvoiceSense has helped the data entry and validation of:

0

Invoices

0

worth of invoices

0

suppliers

264,844 Invoices

Worth $660m

From over 13,747 Suppliers

*Data From January to December 2021

Full header data capture and invoice validation of over 40,000 PDF, image-based and Peppol invoices per year through InvoiceSense integrated into Coupa.

Full header data capture and invoice validation of over 200,000 PDF and image-based invoices per year through InvoiceSense then into Coupa.

Full header data capture and invoice validation of over 5,000 PDF and image-based invoices per year through InvoiceSense.

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How does InvoiceSense compare to Invoice Smash?

Key Invoicing Challenges in Coupa solved by InvoiceSense

Challenge – Data entering invoices from suppliers not using supplier portal or cXML

CURRENT PROCESS

Accounts Payable team data enter invoices manually into Coupa, you use InvoiceSmash or flip the purchase order into an invoice.

NEW PROCESS WITH INVOICESENSE

Supplier submits their invoice to an email address and processed through InvoiceSense which automatically extracts the invoice data, validates the data and imports the invoice into Coupa with full header data captured automatically.

IMPACT ON YOUR BUSINESS

Data entry errors due to manual intervention. Accounts Payable Team spending lots of time on low value, high volume transactional work and not on more strategic activities.

BENEFIT FOR YOUR BUSINESS

No manual invoice data entry work required for your Accounts Payable team. Enabling them to focus on more value adding activities.

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Challenge – Validating ABN details of a supplier on an invoice

CURRENT PROCESS

Each invoice needs to be checked individually to ensure that the suppliers details on an invoice matches those stored against their ABN record with the Australian Taxation Office (ATO).

NEW PROCESS WITH INVOICESENSE

Automated validation of ABN and tax registration status through InvoiceSense, If supplier’s ABN is not valid or GST registration status is not active the invoice will be flagged in Coupa so it can be checked.

IMPACT ON YOUR BUSINESS

Supplier with no active ABN or tax registration status might be paid incorrectly, resulting in incorrect claim of GST.

BENEFIT FOR YOUR BUSINESS

Complete confidence that you are correctly identifying GST claims on each invoice accurately.

Challenge – Work flowing non purchase order backed invoices

CURRENT PROCESS

All non purchase order backed invoices require the accounts payable team to manually identify the right requestor/approver and submit invoices for approval.

NEW PROCESS WITH INVOICESENSE

Non purchase order backed invoices can be automatically work flowed based on site codes and other key data that identifies the requestor through InvoiceSense

IMPACT ON YOUR BUSINESS

The accounts payable team is required to touch every non-purchase order backed invoices in order to send it for approval/review.

BENEFIT FOR YOUR BUSINESS

Accounts payable teams only need to manually handle invoice exceptions, all other non-purchase order backed invoices are work flowed automatically saving time and effort

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Challenge – Rate of automated invoice to purchase order and receipt (3-way) matching

CURRENT PROCESS

3 way matching is only automated for invoices created via Purchase Order flip or Supplier Actionable notifications.

NEW PROCESS WITH INVOICESENSE

Automated 3 way match is made available for any type of invoice processed through InvoiceSense.

IMPACT ON YOUR BUSINESS

3-way match needs to be done manually by the accounts payable team for any purchase order backed invoices received via the Supplier Portal or from an emailed invoice.

BENEFIT FOR YOUR BUSINESS

Automated and configurable 3-way matching for invoices received via any channel – driving increased levels of of matching automation and reducing workload for accounts payable teams.

Challenge – Validating bank account details on incoming invoices

CURRENT PROCESS

Accounts payable team have to validate that the bank account listed on an invoice is the same as the supplier master file manually.

NEW PROCESS WITH INVOICESENSE

Bank account information on an invoice will be matched against the bank details on supplier vendor master automatically through InvoiceSense. If the bank account is different, this will be highlighted as an error message against the invoice in Coupa highlighting that it is either changed on supplier invoice, or that bank account details in supplier master are incorrect.

IMPACT ON YOUR BUSINESS

A fraudulent invoice where the bank account details have been changed may be missed creating a big risk of processing and paying fraudulent invoices

BENEFIT FOR YOUR BUSINESS

Risk of invoice fraud due to bank account changes on an invoice completely mitigated without any additional work from the Accounts Payable team.

Interested in learning more?

Challenge – Supplier email address validation

CURRENT PROCESS

Accounts Payable team need to manually check whether the email address that the supplier has sent their invoice from is an approved email address for the supplier or not check at all.

NEW PROCESS WITH INVOICESENSE

Automated supplier email address validation through InvoiceSense, if an email for a valid supplier arrives from a non-approved email address, the transaction will be flagged and error highlighted in Coupa.

IMPACT ON YOUR BUSINESS

High risk of processing fraudulent emails from people posing as your suppliers.

BENEFIT FOR YOUR BUSINESS

Scalable and automated way to protect your business from processing fraudulent emails, mitigating your risk of invoice fraud.

Getting started

Contact us to arrange an obligation-free demo today!