Overwhelmed by the Complexities of Integrating Your S2P Platform with Epicor?

Let Us Handle the Heavy Lifting with our Epicor Integration-as-a-Service (IaaS)

To stay ahead in this hyper-competitive environment, businesses need complete spend visibility and control. Without this level of spend visibility and control, businesses face many avoidable challenges. Process inefficiencies, slow decisions and inaccurate data have a sizable impact on profitability. To improve profitability you need control over your procurement and finance processes.

Achieving a single source of spend truth requires connecting all your spend data together. For many organisations using Epicor, this integration process can be particularly challenging. Epicor’s complex modular structure, rigid data schemas and customisation make integration difficult. It’s a process that can drain your IT resources and prove very costly. It’s a challenge for most organisations, research shows:

• 1 in 3 leaders do not trust the information they use to make decisions. (source)
• 97% of businesses admit to having unacceptable data, and 50% of new data is problematic. (source)
• Only 29% of businesses platforms are currently integrated together. (source)
• 94% of businesses think data integration is a challenge. (source)

That’s where we come in. Our Epicor IaaS takes on the heavy lifting of integration, so you don’t have to.

Valtatech: Your Epicor Integration Partner

We specialise in helping businesses get complete spend visibility and control. The key? Having a single source of spend truth. We know that integrating data between your ERP and other platforms is not easy. Our Integration-as-a-Service (IaaS) does the hard work of integrations for you. We connect your Epicor platform and other systems to your source to pay (S2P) platform. .Epicor has a lot of nuances which adds complexity to the integration process. Our team of integration experts have helped many businesses overcome integration challenges like:

Handling Complex Module Interdependencies

Epicor’s Finance (GL, AP, AR) and Procurement (PO, RFQ) modules are tightly interwoven. But they often operate independently. Data stored in the Erp.PartTran and Erp.POHeader tables can be difficult to align. This can lead to data discrepancies between purchase orders and financial entries. Your integration needs extensive data mapping between these tables and your S2P platform.

Aligning Inconsistent Data Structures Across Modules

The way Epicor stores data varies between modules. Procurement data is stored in one set of tables, payment data held in another. Aligning these to your S2P platform requires precise customisation and data transformation. In-house teams may not have the bandwidth or skillset to manage.

Overcoming Epicor’s Rigid Data Schema

Epicor utilises a rigid data schema where certain fields are highly structured. This rigidity complicates the extraction and transformation of data into an S2P system. Custom workflows and fields in particular aren’t easily adaptable to external platforms.

Lack of Real-Time Data Synchronisation

Integrating Epicor with S2P platforms often results in delays in real-time data synchronisation. For example, reconciling data from Erp.GLJrnDtl with procurement activity can result in delays. This creates blind spots in spend visibility and delays crucial financial insights. Overcoming this requires robust data integration pipelines for high volumes of data.

Translating Customisations in Epicor

Many Epicor users have implemented heavy customisations to meet their unique business needs. These customisations often add complexities to the integration. Especially when custom fields or business logic needs to be mapped between systems. Handling these customisations requires careful planning to avoid data corruption or mismatches.

Achieving Consistent Reporting

Nothing impacts confidence in data more so than inconsistencies between platforms. Spend data from tables like Erp.GLAccount and Erp.JobProd need to be handled correctly. Data needs to be captured, normalised and presented consistently through the integration. This requires deep knowledge of Epicor and the S2P platform data architecture.

These integration challenges are clear technical hurdles for internal teams. They can consume a significant amount of time and resources for your internal teams. Proving to be a costly and slow exercise. That’s why many businesses have asked us to manage the hard work of integrations for them.

A Trusted Integration Partner

We are a trusted partner to many leading organisations across the region.

“Valtatech has been an invaluable partner during the process of transforming our procure to pay (P2P) system. The project has helped us to reduce costs, identify risks and improve value delivery across the business; while providing the visibility and insights my team and I require to improve risk mitigation, due diligence processes and governance” Hanaka Kato – Corporate HQ General Manager, Konica Minolta Business Solutions Asia.

Our Technology Experience

How We Simplify Epicor Integration

At Valtatech, we understand the complexities of integrating Epicor with S2P platforms. Our IaaS takes the burden off your IT, finance and procurement teams. We offer tailored solutions that streamlines the process ensuring reliable, actionable spend data. Here’s why businesses trust us with their integrations:

• Deep Epicor Expertise. Our team of experts know the ins and outs of Epicor’s complex data structures and processes. We ensure accurate mapping between Epicor’s modules and your S2P platform. This reduces the risk of any data inaccuracies.
• Pre-built and Custom Connectors. Whether we utilise one of our pre-built connectors or we custom-build an integration. We’ll connect Epicor and other systems to your S2P platform. This ensures a quicker time to value for your integration projects.
• Predictable Pricing. Our transparent pricing model ensures that your integration stays within budget.
• Free up Your IT Staff. With us handling your integration, your IT teams don’t need to get tied down with it. Allowing them to focus on higher-level strategic projects.
• Continuous Monitoring and Support. We offer ongoing support, including 24/7 system monitoring and proactive issue resolution. This ensures your integration remains reliable and your systems continue to operate smoothly.
• Security and Compliance. Your data security is our top priority. Our services are designed with best-in-class security measures. Our technology ensures compliance with industry standards like PCI DSS, ISO 27001 and SOC 2 Type II. You can trust us to handle your sensitive financial data with the highest level of care.

Case Study: Achieving Spend Visibility for a Leading Hospitality Group

We assisted one of Australia’s top hospitality groups with their S2P transformation. With 12 different data sources holding S2P data, integration was crucial. Our IaaS created a connected S2P ecosystem through a four-step process:

1. Design: Mapping out systems to identify key data sources and stakeholders.
2. Extract: Configuring integration connectors to extract data from various systems.
3. Transform: Defining and configuring data transformation to align with the S2P platform format.
4. Load: Loading transformed data into the S2P platform, ensuring data integrity.

Results? A connected S2P process with complete visibility, integrated with all their existing systems.

Why Choose Valtatech?

• Focus on Business Value: We go beyond simply connecting systems. We work with you to define your goals and develop a strategy to deliver measurable value.
• Partnership Approach: We believe in building strong, collaborative relationships with our clients. We are invested in your success and will work alongside you every step of the way.
• Proven Source-to-Pay Expertise: Our team are S2P process experts. We bring best practices tailored to your organisation’s needs. Our integrations are designed to support and enhance your S2P processes.

Unlock Your Spend Data with Our Epicor Integration Services

Don’t let Epicor integration challenges hold your business back. Learn how we can help you unlock the full potential of your S2P platform. Contact us today to schedule a free consultation.

FAQs:

Q: How long does the Epicor integration process take? The timeline varies based on the complexity of your systems. But our pre-built connectors and experienced team ensure an efficient integration process.

Q: Can you integrate with legacy systems? Yes, our team has extensive experience integrating with a range of different systems. We develop custom integrations with your legacy systems to connect your spend data.

Q: What support do you offer post-integration? We provide 24/7 monitoring and support to ensure your systems run smoothly. Our team is always available to address any issues that may arise.