TechnologyOne S2P Integration Services

Integrating with TechnologyOne is Complex – Let Us Simplify It for You. Unlock Your S2P Data with Our TechnologyOne Integration Services

In today’s competitive landscape, businesses need comprehensive spend control and visibility. Achieving a single source of spend truth is a daunting task. There are a lot of moving pieces and disparate systems. If you are using TechnologyOne this can be a time consuming and expensive activity. Integrating your Source to Pay (S2P) platform with TechnologyOne isn’t easy. We often see significant challenges, resulting in:

• Poor decision-making
• Wasted time and resources
• Reduced efficiency
• Limited control over spending

If these issues sound familiar, you’re not alone. Integration across the board is a challenge for businesses. Research shows:

• 1 in 3 leaders do not trust the information they use to make decisions. (source)
• 97% of businesses admit to having unacceptable data, and 50% of new data is problematic. (source)
• Only 29% of businesses platforms are currently integrated together. (source)
• 94% of businesses think data integration is a challenge. (source)

Valtatech: Your TechnologyOne Integration Partner

We understand the complexities of integrating with TechnologyOne. Our Integration-as-a-Service (IaaS) does the hard work of integration for you. Connecting your TechnologyOne instance and other systems to your S2P platform. Our goal is to deliver a single source of spend truth. Enabling you to achieve complete control and visibility over your corporate spend.

Our integration experts have seen first-hand the challenges integrating with TechnologyOne. We’ve helped many businesses overcome challenges specific to the platform’s architecture. These challenges include:

Collating Data Across Modules

TechnologyOne’s modular design means that spend data is stored across different modules. You’ll have data in modules such as Financials, Procurement, Asset Management and Projects. Integrating data from these modules requires an understanding of TechnologyOne’s data structures. Without this you can end up with incomplete, missing or duplicated data in your S2P platform.

Navigating Complex Data Structures and Custom Tables

TechnologyOne allows extensive customisation, leading to highly specific data structures and custom tables. These can vary significantly between businesses and business divisions. For example, the Financials module may have customised account codes and transaction tables. Mapping and transforming this data to align with a S2P platform’s requirements is a complex task. You need specialised knowledge of both TechnologyOne’s database schema and the S2P database schema.

Achieving (near) Real-Time Data Synchronisation

A single source of spend truth is only effective if it’s an accurate reflection of what is happening. This requires real or near real-time data synchronisation. This can be a challenge with TechnologyOne, due to its batch processing capabilities. Some modules with spend data may not natively support real-time data flow. To address this you need a robust integration solution that can handle high transaction volumes.

Handling Workflows Customisations

TechnologyOne’s workflow engine allows organisations to create highly customised workflows. These workflows need to be aligned with the S2P platform’s processes and data structure. This requires not just technical knowledge but S2P expertise as well. The integration may also need custom configuration and coding which can be resource-intensive.

Maintaining Data Quality and Consistency

Maintaining data quality and consistency across integrated systems is a significant challenge. Particularly given the varied data formats and structures across TechnologyOne’s modules. Transforming data from modules like Asset Management and Project Management correctly is difficult. It involves validation and error-checking processes to prevent discrepancies​ in the S2P platform.

Keeping Data Secure and Compliant Security and Compliance

When integrating data from TechnologyOne, you are dealing with sensitive data. You need to ensure that systems adhere to stringent security and compliance requirements. The tools used to integrate the data need to have high levels of security in place to ensure data is protected.

These challenges highlight the complexity of integrating TechnologyOne with S2P platforms. Many in-house IT teams lack the specialised skills needed to manage this effectively. This can often lead to delays, higher costs and a solution that doesn’t meet business needs. This gap highlights the need for specialised expertise to manage these integrations effectively. That’s where we come in.

A Trusted Integration Partner

We are a trusted partner to many leading organisations across the region.

“Valtatech has been an invaluable partner during the process of transforming our procure to pay (P2P) system. The project has helped us to reduce costs, identify risks and improve value delivery across the business; while providing the visibility and insights my team and I require to improve risk mitigation, due diligence processes and governance” Hanaka Kato – Corporate HQ General Manager, Konica Minolta Business Solutions Asia.

Our Technology Experience

TechnologyOne Integration-as-a-Service

Our IaaS takes the burden of getting your TechnologyOne integration right off your shoulders. We integrate TechnologyOne and other critical business systems to your S2P platform. Here’s why leading businesses trust us to manage their Oracle integrations.

• Expert TechnologyOne Knowledge. Our team has deep expertise in TechnologyOne systems and how to integrate effectively. This helps to ensure the integration delivers the value you need.
• Pre-built Connectors. We use an extensive library of connectors for quick and efficient integrations. This reduces build time and ensures a faster time to value.
• Custom Integration Expertise. We specialise in building custom integrations specifically in the S2P space. Our combined technology and S2P expertise ensures you get a complete view of your spend data.
• Predictable Pricing. Our transparent subscription model offers predictable costs, keeping your project within budget.
• Reduced IT Burden. We handle all the integration work. This frees up your in-house IT resources to focus on strategic initiatives. This gives us control over a core part of your project so we can ensure it stays on schedule.
• Continuous Monitoring and Support. You’ll have complete peace of mind with around-the-clock monitoring and guaranteed SLAs.

Security and Compliance

At Valtatech, the security and compliance of your data is very important. We boast industry-leading security measures and certifications, including ISO 27001 across our organisation. Our integration technology is certified with SOC 2 Type II, PCI DSS, HIPAA, and ISO 27001. This ensures your data is safe, secure and compliant with relevant regulations.

Case Study: Achieving Spend Visibility for a Leading Hospitality Group

We assisted one of Australia’s top hospitality groups with their S2P transformation. With 12 different data sources holding S2P data, integration was crucial. Our IaaS created a connected S2P ecosystem through a four-step process:

1. Design: Mapping out systems to identify key data sources and stakeholders.
2. Extract: Configuring integration connectors to extract data from various systems.
3. Transform: Defining and configuring data transformation to align with the S2P platform format.
4. Load: Loading transformed data into the S2P platform, ensuring data integrity.

Results? A connected S2P process with complete visibility, integrated with all their existing systems.

Why Choose Valtatech?

• Focus on Business Value: We go beyond simply connecting systems. We work with you to define your goals and develop a strategy to deliver measurable value.
• Partnership Approach: We believe in building strong, collaborative relationships with our clients. We are invested in your success and will work alongside you every step of the way.
• Proven Source-to-Pay Expertise: Our team are S2P process experts. We bring best practices tailored to your organisation’s needs. Our integrations are designed to support and enhance your S2P processes.

Ready for Our TechnologyOne Integration Service?

Schedule a Free Consultation Today! Contact our team of experts to discuss your specific integration needs. Our Integration-as-a-Service can help you achieve seamless integration with TechnologyOne.

FAQs

Q: How long does the integration process take? Timelines vary based on system complexity and the number of source systems. We have a very experienced team who have worked on a range of integrations. Along with pre-built connectors and a tried and tested implementation process. We can offer efficient integrations built to schedule and budget.

Q: Can you integrate with legacy systems? Yes, we have extensive experience integrating with various legacy systems. Our team has developed a range of custom integrations to connect your spend data.

Q: What support do you offer post-integration? We provide 24/7 monitoring and SLA-backed support. We will address any issues swiftly and keep you informed the whole time.