Your Questions Answered

Advisory Services

What outcomes do your advisory services actually deliver?

Over simplified answer:

A detailed roadmap and thorough business case to justify transforming your finance and procurement operations.

In more detail:

Too often we have seen large, very expensive consultancy firms come in, charge the world and then deliver very little value.  We are united by the belief that everything an organisation does should be simple and drive measurable value. We were actually founded off the back of our frustration with the traditional consultancy model.

Our operating model is very transparent and we focus on delivery of key outcomes through our tried and tested process to deliver:

Strategy Development: uniting business requirements, vision and long-term strategy into a coherent and actionable source to pay strategy detailing guidelines for resourcing, technology and processes.

As-is and To-be process and technology diagnostics: an in-depth analysis through key stakeholder interviews, process and technology reviews of the current process and pain-points. We can then map out the to-be process and technology requirements.

Technology Sourcing Insights: based on the to-be process and technology requirements we are able to utilise our bespoke requirements building and analysis tools to provide a detailed and structured way to assess technology platform.

S2P Vendor Capability insights: bringing the technology sourcing insights together ready to go to market and assess which vendor would be best to partner with.

Insights to successfully transform: armed with a strong understanding of how your business runs, your requirements and to-be processes we can provide invaluable insights on how to ensure the transformation is successful based on our teams 30 year’s experience implementing over 60 source to pay transformations across the globe.

Business case – Taking all of the insights and a detailed spend analysis  we create a complete and accurate business case.

Every single business case that we’ve helped our customers create has been approved. Driving transformation projects that deliver measurable value and put organisations back in complete control of their spend.

Organise a free consultation today -> www.valtatech.com/advisory/

Intelligent Automation

How quickly can Robotic Process Automation (RPA) be implemented?

Oversimplified Answer:

In around 3 months an organisation can have a process mapped, tested and automated using RPA.

How to set yourself up for success:

RPA is a very powerful tool that can be used to improve your business efficiency and process accuracy.

The aim is to automate manual work and ultimately free up your team to work on higher-value activities. How you approach your automation strategy is key to achieving these benefits.

There are seven pillars of success for value creation with intelligent automation:

Key Success factors – vision and strategy:

  • Clear link and alignment to company strategy
  • Strong focus
  • Understandable ambition level and timeline

Key success factors – steering and prioritisation:

  • Regular and predictable meetings
  • Mandate to decide on launch order, budget and conflict resolution
  • Visibility of RPA benefits at an organisation level

Key success factors – opportunity pipeline:

  • Ensure a systematic approach across business areas
  • Have RPA analyst muscle
  • Involve subject matter experts
  • Have clear prioritisation principles for the pipeline

Key success factors – automation delivery

  • Clear roles and responsibilities
  • Well-defined delivery process
  • Quick delivery of small sprints
  • Utilisation of re-usable components
  • Discipline

Key success factors – maintenance and support

  • Ensure clearly defined incident responses
  • Have a focussed team for maintenance to ensure maximised robot uptime.

Key success factors – organisation and people

  • Defined organisational ownership for RPA
  • Flexible capacity for change
  • The right partners to increase speed to benefits
  • A clear development plan

Key success factors – technology

  • Ensure no physical machines
  • Rapid and easy ability to scale
  • Ensure no individual component can break the whole process
  • Ensure that you are only paying for what you use.

How quickly can Robotic Process Automation (RPA) be implemented?

Oversimplified Answer:

Intelligent Automation is using technology to automate tedious, repetitive and rule-driven tasks. Where your staff are performing the same mundane tasks day in and day out, based on predefined set rules, those aspects of their roles could be entirely automated enabling them to focus on more value added activities.

In More Detail:

At the heart of intelligent automation is the concept of a Digital Worker – an automated team member trained to carry out a business process just like any employee, only faster and without mistakes. Digital workers operate 24/7, are highly accurate, completely reliable and can utilise multiple data sources and platforms to perform their tasks.

Digital Workers help automate each stage of the business process leveraging intelligent automation including Robotic Process Automation, Chatbots, Natural Language Processing, alongside other cognitive technologies.

Each digital worker can manage one or more processes or tasks and learn by doing.

Intelligent Automation offer a range of benefits:

Faster Digitization: minimal setup from your IT team

Increased Productivity: free up resources from high volume, low value transactional activities to a higher value activities

Improved customer experience: quicker responses through automation

Error-free delivery: intelligent automation delivers accurate results

Intelligent Automation can drive real savings and value. Delivered on a pay-as-you-go subscription model

Organise a free consultation today -> valtatech.com/process-automation/

AP Cloud

Is OCR data capture for invoices actually reliable?

Over simplified answer:

Up to 99% accuracy when powered by machine learning (ML) capabilities and supported by human operators to review data that hasn’t been captured correctly

In more detail:

OCR (or optical character recognition) analyses a document, looks at the pixels and translates them to searchable data – text or numbers. Digital OCR was originally developed back in 1974 as part of a reading machine for the blind and has evolved hugely over the past 47 years. Overall accuracy has increased as the technology has improved there is a huge difference between nearly 90% and 99.99%. OCR can drive great value by easing the manual entry of invoice data entry by an AP team, saving precious time and money. However, if AP teams are spending a chunk of their time on exceptions (a 90% accuracy rate would be fixing one in every 10 fields on an invoice) – staff are falling back into low value, high volume transactional activities.

As a company we are united by the belief that everything a business does should be simple and drive measurable value. That’s why our data capture capabilities effectively merge OCR with machine learning (so it gets better over time) and human operators.

How it works:

Accounts payable automation that drives costs down and charged on a pay-as-you-go model is available to businesses of any size.

Organise a free demo today -> www.valtatech.com/aplcoud/

Valtatech – a trusted partner

We are source to pay transformation experts with over 30 years of experience across the team and have been trusted partners of a number of leading organisations to deliver accounts payable automation and source pay transformations across APAC.

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