Source to Pay Digital Transformation Solutions Designed for the Healthcare Industry

Transform Your Finance and Procurement Operations, simply without disrupting your services.

The healthcare sector is facing significant pressures. Organisations are trying to manage rising costs and greater regulatory compliance. At the same time securing their supply chain and managing increasing operational data. Finance and Procurement leaders need to find ways to keep their operations sustainable. We’ve helped organisations achieve this through complete visibility and control over their spend.

We partner with Healthcare organisations to drive measurable business value. Our Source to Pay solutions are designed to meet the unique challenges that you face. Our tried and tested implementation method minimises business disruption.

Our Healthcare Industry Experience

We’ve been trusted by some of the leading healthcare organisations in the region.

This has given us key insights into the challenges in your finance and procurement processes. We’ve seen first hand, organisations struggle with:

• Lack of Spend Visibility. Fragmented systems and processes make it hard to track spend across the organisation. This leads to budget overruns, missed savings opportunities and inefficient allocation of resources.
• Inefficiencies in Procurement. There can be reliance on outdated, manual procurement processes and lack of automation. This leads to slow procurement cycles, increased costs and higher chances of errors.
• Compliance Challenges. Complex and frequently changing healthcare regulations need continuous monitoring and updates to processes. Non-compliance can lead to legal penalties, financial losses, and damage to reputation.
• Data Silos. Separate and disconnected data systems across departments and facilities hinder comprehensive data analysis. This prevents organisations from leveraging data for strategic decision-making and improving operational efficiencies.
• Resource Constraints. Limited staff and resources to manage the complexity of finance and procurement operations. Staff are firefighting and drowning in routine tasks. This leaves little time for strategic initiatives, innovation and improving patient care.

How Source to Pay (S2P) Digital Transformation Can Help

Our S2P solutions are designed to address these challenges for organisations. We’ve helped organisations across the region achieve measurable value with our solutions. An automated and optimised S2P process delivers organisations the following benefits.

• Complete Spend Control. We integrate with your existing platforms to provide spend visibility and control. This enables better budget management and identification of cost savings.
• Enhanced Efficiency. Streamlined procurement processes deliver a range of benefits. Organisations see reduced cycle times, cut manual errors and improve operational efficiency.
• Regulatory Compliance. Automated processes and supplier monitoring makes compliance adherence and reporting easier to manage.
• Data-Driven Decisions. Real-time data can be leveraged for informed decision-making. This helps organisations be more adaptable and flexible in a quick changing environment.
• Resource Optimisation. Automating or part automating routine tasks frees up valuable resources. This allows the team to focus on more strategic, patient-centric activities.

Case Study: HammondCare

HammondCare is an Australian health and aged care provider for 28,000+ people across 60 locations. They partnered with Valtatech to modernise their procurement and invoicing systems. HammondCare faced the challenge of replacing outdated on-premise systems with minimal disruption. Their aims were to enhance cost control, drive efficiencies and increase spend visibility. Our expertise in S2P transformations made us the ideal implementation partner.

Within six months, we migrated HammondCare’s finance and procurement systems to the cloud. We implemented Coupa’s Business Spend Management and our proprietary e-invoicing solutions. The transformation brought immediate benefits for HammondCare. This includes automating RFQ processes, configurable requisition workflows and enhanced spend exception management. Our e-invoicing solution reduced manual work, paper and automation options for supplier onboarding. HammondCare lowered their costs through supplier rationalisation and improved deal negotiation.

The project highlights our ability to deliver tailored solutions that address unique challenges. We leveraged a remote team of S2P experts to lower our costs while ensuring strong user adoption. The new system not only improved efficiency and cost savings for HammondCare. But also enhanced fraud prevention with customers, partners and suppliers. As Aaron Passfield, Head of Procurement at HammondCare, noted:

“Valtatech’s expertise helped reduce costs, identify risks, and improve value delivery across the business while providing essential visibility and insights for improved risk mitigation and governance.”

Read the full case study here.

Our Approach to Delivering Measurable Value

We’re committed to driving tangible business value. Value is visibility, savings, user adoption, compliance and adoption of best practices. Our proven 3-step approach ensures predictable results, on-time and on-budget delivery. All while elevating your processes to industry-leading standards.

Step 1: Define – Laying the Foundation for Success.

We begin by gaining a deep understanding of your unique business landscape. We conduct an assessment of your current processes, pain points and technology stack. From this we develop a tailored strategy and business case for your transformation. This includes:

• As-is process assessment
• Requirements and maturity evaluation
• Custom transformation roadmap
• ROI and benefits realisation plan

Step 2: Execute – Controlled Implementation for Predictable Outcomes.

Our S2P experts implement your solution with precision, ensuring alignment with best practices. Key focus areas include:

• eInvoicing and supplier catalogue setup
• Full integration with core systems for complete spend visibility
• Effective change management and training programs
• Detailed implementation plan and post-launch support

Step 3: Advance – Continuous Improvement for Sustained Value

Post-launch, we concentrate on driving further automation and optimisation. Our ongoing services include:

• Platform administration and upgrades
• Regular testing and user support
• Continuous supplier enablement
• Supply chain risk reduction

This approach allows your team to focus on strategic activities. We ensure your S2P processes continue to maximise savings, quality,and business value. Learn more about Our Approach.

Why Choose Us?

Proven Track Record in Healthcare

With 30+ years experience, we have partnered with many healthcare providers across APAC. Each we have delivering measurable value and driving successful digital transformations.

Tailored Solutions for Healthcare

Our solutions are tailored to meet the unique needs of the healthcare industry. Our solutions and approach ensures minimal disruption and maximum impact.

Partnership Approach

We work closely with you, sharing both the risks and benefits, to ensure we succeed together. Our collaborative approach ensures alignment with best practices and delivers measurable value.

Expertise and Best Practices

Our experts bring invaluable insights and best practices from successful global S2P projects. These insights ensure your healthcare organisation achieves its objectives.

What Our Customers Say About Us

Aaron Passfield Head of Procurement, HammondCare

“Valtatech’s unique offer and extensive cloud and digital transformation experience meant they were the perfect implementation partner for our Coupa Business Spend Management implementation project. Valtatech’s cloud-based eInvoicing technology also enabled us to set up a system with very little disruption to the business, our partners, or teams on the ground.”

Hanako Kato Corporate HQ General Manager, Konica Minolta Business Solutions Asia

“Valtatech has been an invaluable partner during the process of transforming our procure to pay (P2P) system. The project has helped us to reduce costs, identify risks and improve value delivery across the business; while providing the visibility and insights my team and I require to improve risk mitigation, due diligence processes and governance.”

Ready to Transform Your Healthcare Finance and Procurement Operations?

Contact us to learn how our Source to Pay solutions can benefit your business.